The new and improved Analyze tool in Base combines rich calendar analytics with AI insights for next-level reporting. Use Analyze's data to evaluate your leader’s time, make strategic recommendations, and highlight your value-add. It now supports the ability to view time breakdowns by event category, and to customize the information you want to display for what matters most.
In this article:
Getting started with the new Analyze
To get started with the new Analyze:
Navigate to Analyze.
In the top left under "Calendar Report," click the toggle switch labeled "Try the new Analyze".
For now, you can switch between the existing Analyze and the new experience by using this toggle at any time.
Customize report settings
Analyze presents data for a specific calendar based on your selections for date range, time zone, calendar event colors, and visible widgets.
Select a date range and time zone
By default, the report selects the last 30 days in your local time zone.
Click the Report settings button in the top right.
Choose a predefined date range from the Date range dropdown, or select "Custom" to choose a custom range.
Choose a time zone from the Time zone dropdown.
Continue editing other settings, or click outside the settings panel to return to viewing the report. The date range appears next to the Period label under the report title.
Current limitations
For a custom range, you can select a maximum of 365 days.
Select a calendar
Click the Report settings button in the top right.
Click the Calendars section to reveal available calendars organized by connected accounts.
First time selecting a calendar in Analyze? Click Select a calendar under "Calendar Report" to quickly reveal this section.
Choose a calendar from the list, or search for a calendar using the text field.
After you've made a calendar selection, the reports defaults to that selection to load Analyze.
Choose a time zone from the Time zone dropdown.
Continue editing other settings, or click outside the settings panel to return to viewing the report.
Current limitations
Only 1 calendar can be selected at a time.
Calendar selection is applied globally, meaning the same calendar selection is applied regardless of workspace.
Select and label event colors
After you've made a calendar selection, Analyze loads the colors you've applied to your existing calendar events in this section.
Label event colors. Assign a label to the colors based on the event category that they represent.
Click the Report settings button in the top right.
Click the Events section to reveal the available event colors for your selected calendar.
Note: If you don't have edit access to a selected calendar, Analyze only displays the calendar color.
Enter labels by clicking into any text field.
The calendar color has a default label, "Default for [calendar account]".
Selected event colors that have empty labels appear in the report as "Uncategorized".
Continue editing other settings, or click outside the settings panel to return to viewing the report.
Include or exclude event colors. Check or uncheck the box next to an event color to include or exclude its data from appearing in the report.
Current limitations
Once you've edited event color labels, Analyze saves your changes to the browser. If you use Analyze on a different browser or in incognito mode, any previously edited event color labels are not saved.
Show or hide widgets
A widget is a mini-report that displays your data in different styles, allowing you to access calendar information without having to create that information yourself. The new Analyze allows you to show or hide widgets associated with different calendar insights.
To give you a head start, Base populates widgets into the Analyze report by default.
Click the Report settings button in the top right.
Click the Widgets section to reveal the available widgets.
Check or uncheck the box next to any widget to set its visibility.
Continue editing other settings, or click outside the settings panel to return to viewing the report.
Current limitations
Widget position is not customizable.
Understand your calendar report
The new Analyze in Base displays various widgets associated with different calendar insights. Have a widget idea? Send us a chat!
Note: By default, all-day events are excluded from Analyze reports.
Understand time spent by category
Time in meetings. Shows the time you spend in meetings by category.
Number of meetings by duration. Shows how many meetings you attend by meeting duration, organized by meeting category.
Top people you meet with. Shows the time you spend in the same meetings with a collaborator. Up to 5 people are shown for internal and external collaborators.
Understand time in specific meetings
Last minute meetings. Shows the most recent meetings you attended that were created (by you or others) and held within 24 hours. Up to 10 are shown.
Meetings you did not attend. Shows the most recent meetings that you either declined or did not respond. Up to 10 are shown.
Meetings with atypical duration. Shows the meetings that fall outside your average duration for those meeting types.
Understand time between you and your executive
Analyze highlights the 1:1 time you spend with your leader, along with the group time you spend with your leader, so that you can assess opportunities for greater strategic partnership.
Shared 1-on-1 meetings. Shows the one-on-one meetings and time you spend with your executive (or whoever's calendar is selected).
Shared group meetings. Shows the meetings you attend with your executive (or whoever's calendar is selected) and at least 1 other person. Up to 10 are shown.
Understand your Base usage
Meetings created from time proposals. Shows the number of meetings created using Base’s time proposals compared to all other meetings created (in Base or any other calendar tool) in the selected period, where there is at least 1 other person and the selected calendar's owner is the organizer.
BETA: Base AI insights ✨
Base AI is artificial intelligence trained to assist with a variety of tasks based on our years of industry experience and knowledge around assistance. We’re introducing it first in Analyze – where it’s been optimized to assist with your understanding of calendar data.
Use any of the 5 prompts for our AI to analyze your calendar.
Edit generated insights
Once the Base AI has generated its analysis, edit the text as you desire.
Click Clear summary to remove the generated text.
Limitations
AI responses may be inaccurate or misleading. Use the thumbs up or thumbs down icons to indicate the accuracy of the results. Learn more
Export a PDF
Click the Export PDF button in the top right.
Use the print preview to make your desired selections.
I need help!
No worries, we're happy to assist you. Start a conversation with our Support team in the chat.